Student Out of State Protocol and Escalation Form

Living in the state of South Carolina (SC) is a requirement for all enrolled students. If at any point a staff member becomes aware that a student is living or temporarily staying out of state, the following protocol must be followed:

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🔍 Step 1: Gather & Submit Information

When a staff member discovers that a student is no longer residing in SC:

📋 Complete the Out of State Escalation Form to notify Operations & Administration.
Try to gather the following details:

• 📅 Date the student left South Carolina

• 📆 Expected return date to SC

• 🧪 Is the student scheduled for in-person testing within the next 15 school days?

• 🗣️ Details of the communication:

  • Who shared the information?

  • Why is the student out of state?

  • What state is the student currently in or moving to?

🔔 Note: You may still submit the escalation form even if some of this information is unavailable.

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📘 Step 2: Remind the Legal Guardian (LG)

Kindly remind the LG (Legal Guardian) of the policy they agreed to in the Parent/Student Handbook:

📝 All students enrolled in our school must reside in South Carolina and attend all scheduled in-person testing.

💻📚 K12 will not ship materials or hardware out of state

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🖊️ Step 3: Log Communication in PowerSchool

Document your communication by adding a Log Entry in K12 PowerSchool:

• Include all relevant details.

• Ensure accuracy and professionalism in your notes.
  

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